141 lines
No EOL
2.2 KiB
Markdown
141 lines
No EOL
2.2 KiB
Markdown
Freight Quote Request System – Functional Requirements Summary
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1. Objective
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Develop a web-based system that allows operations staff to create freight quote
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requests, send them to selected carriers, and collect responses automatically —
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all organized under a single freight request record.
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---
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2. User Roles
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Operations User (Admin): Creates and manages freight quote requests,
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views all carrier responses.
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Carrier (External User): Receives email invitations and submits quote responses
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via a secure link (no login required).
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---
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3. Core Features
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A. Freight Quote Request Creation
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User can create a new freight quote request with:
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Request ID (auto-generated)
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Ship-from location
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Ship-to location
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Pickup date / delivery deadline
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Load details (pallet count, weight, dimensions, etc.)
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Notes / special instructions
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File attachments (e.g., BOL, load sheet, customer order)
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Ability to select multiple carriers from an internal database.
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B. Carrier Database
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Central list of all approved carriers with:
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Company name
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Contact person
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Email
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Phone number
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Notes / preferred lanes / service type
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Search, filter, and tag carriers (e.g., “East Coast”, “LTL”, “Full Truckload”)
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C. Sending Quote Requests
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When user submits a new freight quote request:
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System sends an email to each selected carrier with:
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Summary of shipment details
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“Reply with Quote” button or link
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Each link is unique to that carrier and request.
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D. Carrier Response Portal
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Carriers click the email link and open a simple web form (no login) showing:
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Shipment details
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Fields to enter:
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Freight cost
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Notes / conditions
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Add file
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Submit Quote button
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Upon submission:
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Carrier’s quote is recorded in the system.
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Confirmation message shown to carrier and redirected
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to bid summary page.
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E. Quote Response Management
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Operations dashboard shows:
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List of all freight quote requests
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From and to location
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Date created
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How many people recieved the request
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How many people clicked on the email
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How many people submitted
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Ability to close request.
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If request is closed then will not accept bids.
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When a request is opened:
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Table view of all carrier responses with columns:
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Carrier Name
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Quote Amount
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Pickup Date
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Delivery Date
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Notes
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Date created |