2.6 KiB
TODO
- Add cost, notes, file attachments, closed to bid entity
- cost = nullable int, notes = string, files = array, closed = bool
- Add date created to freight quote entity
- If bid == closed, do not show bid to carriers on future requests
- Make UpdateBid use case
- Make GetBidsOfFreightOrder use case
- Dashboard:
- Show open requests use case
- Show closed requests use case
Freight Quote Request System – Functional Requirements Summary
- Objective
Develop a web-based system that allows operations staff to create freight quote requests, send them to selected carriers, and collect responses automatically — all organized under a single freight request record.
- User Roles
Operations User (Admin): Creates and manages freight quote requests, views all carrier responses.
Carrier (External User): Receives email invitations and submits quote responses via a secure link (no login required).
- Core Features
A. Freight Quote Request Creation
User can create a new freight quote request with:
Request ID (auto-generated)
Ship-from location
Ship-to location
Pickup date / delivery deadline
Load details (pallet count, weight, dimensions, etc.)
Notes / special instructions
File attachments (e.g., BOL, load sheet, customer order)
Ability to select multiple carriers from an internal database.
B. Carrier Database
Central list of all approved carriers with:
Company name
Contact person
Phone number
Notes / preferred lanes / service type
Search, filter, and tag carriers (e.g., “East Coast”, “LTL”, “Full Truckload”)
C. Sending Quote Requests
When user submits a new freight quote request:
System sends an email to each selected carrier with:
Summary of shipment details
“Reply with Quote” button or link
Each link is unique to that carrier and request.
D. Carrier Response Portal
Carriers click the email link and open a simple web form (no login) showing:
Shipment details
Fields to enter:
Freight cost
Notes / conditions
Add file
Submit Quote button
Upon submission:
Carrier’s quote is recorded in the system.
Confirmation message shown to carrier and redirected to bid summary page.
E. Quote Response Management
Operations dashboard shows:
List of all freight quote requests
From and to location
Date created
How many people recieved the request
How many people clicked on the email
How many people submitted
Ability to close request.
If request is closed then will not accept bids.
When a request is opened:
Table view of all carrier responses with columns:
Carrier Name
Quote Amount
Pickup Date
Delivery Date
Notes
Date created